1. Name and contact details of the controller

This data protection information applies to data processing by:

VTN Witten GmbH, Rüsbergstr. 75, 58456 Witten, Germany, Tel.: +49 (0) 23 24/93 42 – 0 Fax: +49 (0) 23 24/93 42 77 11, email: info@ihi-vtn.com.

VTN Wilthen GmbH, Zittauer Strasse 67, 02681 Wilthen, Germany, Tel. +49 (0) 35 92/38 55 – 0, Fax +49 (0) 35 92/38 55 – 33, email: wilthen@ihi-vtn.com.

VTN Fritz Düsseldorf GmbH, Bebelstrasse 9, 79108 Freiburg, Germany, Tel. +49 (0) 7 61/15 06 – 0, Fax +49 (0) 7 61/15 06 – 111, email: freiburg@ihi-vtn.com.

IHI VTN GmbH, Rüsbergstrasse 75, 58456 Witten, Germany, Tel. +49 (0) 23 24/93 42 – 0, Fax +49 (0) 23 24/93 42 – 77 23, email: vtn@ihi-vtn.com.
(hereinafter referred to individually and jointly as VTN).

VTN’s company data protection officer can be contacted at dhpg IT-Services GmbH, Bunsenstr. 10a, 51647 Gummersbach, FAO Dr Christian Lenz, or at datenschutz@dhpg.de or 02261-8195-0.

2. Rights of data subjects

You have the right:

§ in accordance with Article 15 of the GDPR to request information about your personal data processed by us. If we process your data, you may, in particular, be able to obtain information about the purposes of the processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, in particular for recipients in third countries, the planned storage period or the criteria for its determination, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint with a supervisory authority, the origin of your data, unless they have been collected from us, and the existence of automated decision-making, including profiling and, where applicable, meaningful information about its details;

§ in accordance with Article 16 of the GDPR, to immediately request the rectification or completion of inaccurate personal data stored by us;

§ in accordance with Article 17 of the GDPR, to request the erasure of your personal data stored by us, unless the processing is necessary in particular for exercising the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims;

§ in accordance with Article 18 of the GDPR, to request the restriction of processing of your personal data insofar as the accuracy of the data is contested by you, the processing is unlawful, but you oppose its erasure and we no longer need the data, but you need it for the establishment, exercise or defence of legal claims, or you have objected to the processing pursuant to Article 21 of the GDPR and it is not yet clear whether our legitimate grounds outweigh your interests;

§ in accordance with Article 20 of the GDPR, to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format, or to request its transfer to another controller, provided that the processing is based on your consent or a contract and the processing is carried out by automated means;

§ in accordance with Article 7 (3) of the GDPR, to withdraw your consent to us at any time. As a result, we may no longer continue the data processing based on this consent in the future and

§ in accordance with Article 77 of the GDPR, to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or place of work or of our company headquarters.

3. Right to object

Insofar as your personal data is processed on the basis of legitimate interests pursuant to Article 6 (1) (1) (e) or (f) GDPR, you have the right to object to the processing of your personal data pursuant to Article 21 GDPR, provided that there are reasons for this arising from your particular situation or the objection is directed against direct marketing.

In the former case, we will no longer process your data unless we can demonstrate compelling reasons that outweigh your interests, freedoms and rights or our processing serves to assert, exercise or defend legal claims.

In the latter case, you have a general right to object, which we will implement without specifying a particular situation. If you wish to exercise your right to withdraw or object, please send an email to info@ihi-vtn.com.

4. Disclosure of data

Your personal data will not be transferred to third parties for purposes other than those listed below. We will only share your personal data with third parties if:

§ you have given your express consent in accordance with Article 6 (1) (1) (a) GDPR,

§ the disclosure is necessary in accordance with Article 6 (1) (1) (f) GDPR for the establishment, exercise or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,

§ in the event that there is a legal obligation to forward the data pursuant to Article 6 (1) (1) (c) GDPR, and

§ this is legally permissible and necessary for the performance of contractual relationships with you in accordance with Article 6 (1) (1) (b) GDPR.

In addition, our processors will receive your personal data for processing in accordance with instructions, insofar as this is necessary for the fulfilment of the order. Our processors do not have their own right to use your data.

5. Data security

We use the common SSL (Secure Socket Layer) method during your visit to the website in conjunction with the highest level of encryption supported by your browser. This is usually 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol or by the use of https in front of the address of our (sub-) website. We also use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or total loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

6. Third countries

We transfer data to third countries exclusively in accordance with statutory provisions.

We only transfer the data if the requirements of Art. 44 et seqq. GDPR are met. These can be, for example, suitable guarantees or an adequacy decision.

A suitable guarantee is, for example, the conclusion of the standard contractual clauses of the European Commission. Special data protection information for the data
processing operations on the website

1. When visiting the website

When you access our website, the browser on your device automatically sends information to our website’s server. This information is stored temporarily in what is referred to as a log file. The following information is collected without any action on your part and stored until it is automatically erased:

§ IP address of the requesting computer,

§ date and time of access,

§ name and URL of the retrieved file,

§ website from which access is made (referrer URL),

§ the browser used and, if applicable, your computer’s operating system and the name of your access provider.

The aforementioned data is processed by us for the following purposes:

§ ensuring a smooth connection to the website,

§ ensuring convenient use of our website,

§ evaluation of system security and stability and

§ for other administrative purposes.

The legal basis for data processing is Article 6 (1) (1) (f) GDPR. Our legitimate interest lies in the operation of our website and the associated presentation of our company.

Your data will be erased as soon as it is no longer needed for the stated purposes, at the latest after 6 months.

2. If you contact us

If you have any questions, we offer you the opportunity to contact us using the contact information provided on the website.

Data processing for the purpose of contacting us is carried out in accordance with Article 6 (1) (1) (a) GDPR on the basis of your voluntarily granted consent, which you provide by means of your enquiry to us. The personal data collected by us will be erased once the enquiry you have made has been dealt with.

If your enquiry is aimed at concluding a contract, Article 6 (1) (1) (b) GDPR serves as the legal basis. In this case, we will store your data for the duration of the statutory retention periods.

3. When sending the VTNFIX® express order

The details in the VTNFIX® express order are required to check your order and to conclude the contract with you. The legal basis for processing is Article 6 (1) (1) (b) GDPR. Without this data, we will not be able to conclude the contract with you.

We store the data for the duration of contract processing. We then store the data for the duration of the statutory retention periods.

4. When submitting an application

It is particularly important to VTN to ensure the highest possible protection of your personal data. All personal data collected and processed in the context of an application at VTN are protected by technical and organisational measures against unauthorised access and manipulation. Your data will only be collected to fill vacancies in the VTN Group.

We need your personal data in the application documents to be able to consider you as an applicant in the application process and to check whether you qualify as an employee of our company. If you provide information that goes beyond the required information, you provide it to us voluntarily and agree to its processing.

The legal basis for processing is therefore Article 6 (1) (1) (a) and (b) GDPR. You can withdraw your consent at any time. You can send your withdrawal at any time to info@ihi-vtn.com by email.

Once the application process is complete, we will store your documents for an additional six months for evidentiary purposes.

For a possible conclusion of a contract, it is necessary that you provide us with your personal data in the application documents. Otherwise, we will not be able to consider you in the application process.

5. Cookies, analysis tools, plugins and other third-party elements

We use cookies on our website. These are small files that your browser automatically creates and are stored on your device (laptop, tablet, smartphone, etc.). Cookies do not cause any damage to your device and do not contain any viruses, Trojans or other malware. The cookie stores information that arises in connection with the specific device used. However, this does not mean that we gain immediate knowledge of your identity.

Necessary first-party cookies

The use of our necessary first-party cookies serves to make the use of our website more convenient for you. For example, we use session cookies to recognise that you have already visited individual pages of our website. These are automatically deleted when you leave our site.

In addition, to optimise user-friendliness, we also use temporary cookies that are stored on your device for a specified period of time. If you visit our site again to use our services, it will automatically detect that you have visited us before and which entries and settings you made so that you do not have to enter them again.

This data is deleted after six months at the latest.

We process your data based on our legitimate interest in presenting our company to the public via the website you visit and to promote user-friendliness. The legal basis for processing is Article 6 (1) (1) (f) GDPR.

Most browsers accept these cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or so that a notice always appears before such a cookie is created. However, the complete deactivation of cookies may result in the website not being displayed correctly or you being unable to use all of our website’s features.

6. Up-to-dateness and amendment of the privacy policy

This privacy policy is currently valid and was last updated in March 2023. Due to the further development of our website and offers on it or due to changes in statutory or official requirements, it may become necessary to amend this privacy statement. The current privacy statement can be accessed and printed out at any time on the website at https://www.ihi-vtn.com/kontakt/datenschutzerklaerung/.